Please read the following before submitting an abstract:
The SC HIV, STD and Viral Hepatitis Conference Executive and Planning Committees issue this Call for Presentations (CFP) for the 2020 conference, scheduled for October 28-29, 2020, at the Columbia Metropolitan Convention Center in Columbia, SC. Presentations should be either 60 minutes or 120 minutes in length and support the overall conference theme and focus areas below.
“2020 Vision: Focusing on What Matters”
Priority will be given to presentations that address one of the following focus areas related to HIV, STDs, and Viral Hepatitis.
1. Progress towards goals and objectives of the National HIV/AIDS Strategy and the National Viral Hepatitis Strategy
2. Surveillance data
3. Information/data sharing
4. Diagnosis, linkage, engagement, and retention in care
5. High impact prevention and treatment strategies/efforts
6. Innovative approaches to build and sustain working partnerships
7. Social determinants
Only complete submissions will be reviewed by the Conference Program Committee.
The SC HIV, STD and Viral Hepatitis Conference will NOT reimburse presenters for travel expenses.
Applications MUST BE RECEIVED no later than 5:00 p.m. on Friday, May 1, 2020.
Any submissions received after the deadline may not be considered for the 2020 conference.
NOTIFICATION OF ACCEPTANCE AND FREE REGISTRATION
If your proposed presentation is accepted by the Conference Program Committee, you will be informed in writing by mid-June. Please note that all decisions are final. Each presentation you submit must have no more than four presenters; however, only two oral session presenters from each session will receive free registration (including continental breakfast and lunch) on the day of the presentation(s). All presenters MUST register for the day(s) they will be presenting and pay for the additional conference day if attending the other day.
ABSTRACT / PRESENTATION OVERVIEW
The abstract you submit should provide sufficient information about the session as it will be used to promote to session to conference attendees. The abstract should be in complete sentences, must not exceed 150 words, and may be edited by the Program Committee for length or grammar.
Each room will contain equipment to support Microsoft PowerPoint (PPT) including an LCD projector and screen. Each presenter will be asked to submit their PPT ahead of the presentation day so that it may be uploaded to the laptop in the presentation room. That deadline will be conveyed to presenters in their acceptance letters. If you require internet access or any other equipment for your presentation, please contact April Winningham at SCannualConference@gmail.com. Please note that additional AV equipment may incur a cost to presenters. Also, on-site AV requests will NOT be accommodated. Requests for additional equipment must be made by Monday, June 15, 2020. Other equipment or late requests will result in an equipment charge to be paid by the presenter thirty (30) days prior to the conference.
REQUIRED ADDITIONAL DOCUMENTATION
Please note the following:
Only one Educational Activity Form per session must be submitted reflecting the total time of the presentation. If the session is for 60 minutes, a total of 60 minutes must be reflected. If the session is for 120 minutes, all 120 minutes must be reflected. It is recommended that no more than three objectives be submitted per 60-minute session. The person(s) presenting each objective must be listed under Presenter. Each presenter who has his/her name reflected on the objectives form should submit a Biographical and Conflict of Interest Form.
A completed Biographical and Conflict of Interest Form must be submitted for each person listed as a presenter for the session (up to a maximum of four presenters). The form must include the presenter’s credentials (RN, CHES, MSW, PharmD etc.) so the appropriate credit can be obtained for the session (the form is also used for credentialing other disciplines’ CEU hours). A resume or CV cannot be accepted in lieu of the completed form. Disclosure must be made of any conflicts of interest. The signature of each presenter must be obtained on his/her form. An electronic signature is acceptable.
Please complete the Checklist to ensure everything that is required is included in your presentation submission.
The completed presentation submission must be received electronically by 5 p.m. on Friday, May 1, 2020
ALL forms MUST be completed and returned with your presentation submission. These forms are required as a part of the submissions to award continuing education units (CEUs). CEUs are required for professionals to obtain and retain licensure and/or certification in their field. CEUs are being sought for nurses, social workers, therapists, health educators, and alcohol and other drug treatment and prevention professionals. A general certificate reflecting the number of CEU hours will be given to all participants who attend the full day. Other certificates may be given as mandated by the profession when the necessary requirements are met. The required additional documentation includes 1) Educational Activity Form, 2) Biographical and Conflict of Interest Form, and 3) Checklist for completed CFP. If you have any questions or need assistance in filling out these forms, please contact the Conference Coordinator at SCannualConference@gmail.com.