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ABSTRACT SUBMISSION

Please read the following before submitting an abstract:

The SC HIV, STD and Viral Hepatitis Conference Executive and Planning Committee issues this Call for Presentations (CFP) for the 2024 conference, scheduled for October 23-24, 2024, at the Columbia Metropolitan Convention Center in Columbia, SC.  Presentations should be either 60 minutes (1 credit hour) or 120 minutes (2 credit hours) in length and support the overall conference theme and focus areas below.

 

THEME

“Roadmap to Success: Strengthening Communities Through Collaboration”

FOCUS AREAS

Priority will be given to presentations that address one of the following focus areas related to HIV, STDs, and Viral Hepatitis:

  1. Progress towards goals and objectives of the National HIV/AIDS Strategy and the National Viral Hepatitis Strategy

  2. Surveillance data 

  3. Information/data sharing 

  4. Diagnosis, linkage, engagement, and retention in care

  5. High impact prevention and treatment strategies/efforts

  6. Innovative approaches to build and sustain working partnerships

  7. Social determinants 

​   ABSTRACT SUBMISSION

  1. Only complete submissions will be reviewed by the Conference Program Committee.

  2. The SC HIV, STD and Viral Hepatitis Conference will NOT reimburse presenters for travel expenses.

  3. Applications MUST BE RECEIVED no later than 5:00 p.m. on Wednesday, April 17, 2024.

  4. Any submissions received after the deadline may not be considered for the 2024 conference.  

NOTIFICATION OF ACCEPTANCE AND FREE REGISTRATION
If your proposed presentation is accepted by the Conference Program Committee, you will be informed in writing by the end of June.  Please note that all decisions are final. Each presentation you submit must have no more than four presenters; however, only two oral session presenters from each session will receive free registration (including continental breakfast and lunch) on the day of the presentation(s).  All presenters MUST register for the day(s) they will be presenting and pay for the additional conference day if attending the other day.

ONLINE CFP and UPCOMING CONFERENCE INFORMATION

Please visit www.schiv-stdconference.org for other conference-related information – available soon. The registration brochure with information on the 2024 SC HIV, STD and Viral Hepatitis Conference will be available online in May.

ABSTRACT / PRESENTATION OVERVIEW

The abstract you submit should provide sufficient information (including “what and why”) about the session for participants. The abstract should be in complete sentences, must not exceed 150 words, and may be edited by the Program Committee for length or grammar.

AUDIOVISUAL REQUIREMENTS 

Each room will contain equipment to support Microsoft PowerPoint (including an LCD projector and screen). Please have your presentation available on a USB Flash Drive as accessing presentations via internet (e.g. via email) is not always possible. We do not provide laser pointers. If you require Internet access or any other equipment, please contact Celeste Caulder caulderc@cop.sc.edu. On-site AV requests will NOT be accommodated. Requests for equipment must be made by Sunday, June 30, 2024. Other equipment or late requests will result in an equipment charge to be paid by the presenter thirty (30) days prior to the conference.

  REQUIRED ADDITIONAL DOCUMENTATION

 

   Please note the following:

 

  • Only one Educational Activity Form per session must be submitted reflecting the total time of the presentation. If the session is for 60 minutes, a total of 60 minutes must be reflected.  If the session is for 120 minutes, all 120 minutes must be reflected.  It is recommended that no more than three objectives be submitted per 60-minute session. The person(s) presenting each objective must be listed under Presenter.  Each presenter who has his/her name reflected on the objectives form should submit a Financial Disclosure Form.    

  • A completed Financial Disclosure Form must be submitted for each person listed as a presenter for the session (up to a maximum of four presenters). The form must include the presenter’s credentials (RN, CHES, MSW, PharmD etc.) so the appropriate credit can be obtained for the session (the form is also used for credentialing other disciplines’ CEU hours).  A resume or CV cannot be accepted in lieu of the completed form.  Disclosure must be made of any conflicts of interest. The signature of each presenter must be obtained on his/her form.  An electronic signature is acceptable. Disclosure must be made of any conflict of interest regardless if you think there is a conflict.  It is up to the CE provider to determine if the conflict is relevant.

  • Please complete the Checklist to ensure everything that is required is included in your presentation submission. 

  • The completed presentation submission must be received electronically by 5 p.m. on Wednesday April 17, 2024.

ALL forms MUST be completed and returned with your presentation submission. These forms are required as a part of the submissions to award continuing education units (CEUs). CEUs are required for professionals to obtain and retain licensure and/or certification in their field. CEUs are being sought for nurses, social workers, therapists, health educators, and alcohol and other drug treatment and prevention professionals. A general certificate reflecting the number of CEU hours will be given to all participants who attend the full day. Other certificates may be given as mandated by the profession when the necessary requirements are met. The required additional documentation includes 1) Educational Activity Form, 2) Financial Disclosure Form, and 3) Checklist for completed CFP. If you have any questions or need assistance in filling out these forms, please contact the Conference Coordinator at SCannualConference@gmail.com.

TO SUBMIT YOUR ABSTRACT, PLEASE FILL OUT THE FORM BELOW, OR CLICK ON THE LINK TO THE RIGHT TO DOWNLOAD THE FORM IN MS WORD.

YOU MAY SAVE AND RETURN TO COMPLETE THE APPLICATION BY CLICKING ON THE "SAVE FOR LATER" BUTTON AT THE END OF THIS FORM.

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