© 2019  The South Carolina HIV, STD and Viral Hepatitis Conference

Speaker Instructions

Speaker Registration  Deadline: August 15

All session presenters must register for the conference. This year, we are providing speaker registration on-line at www.midcarolinaahec.org – available July 15, 2019. If you wish to register via email or mail, please see the Registration Form on our conference website.

Audiovisual Equipment Deadline: July 15 

The Conference will provide an LCD projector, screen and laptop in each session room for PowerPoint presentations. If you have any additional equipment needs (e.g., sound, playing internet video, etc.) please email by Monday, July 15. Equipment beyond what is listed above will incur an additional cost, so please request only that equipment which is required for your session. 

PPT Presentations Deadline: October 1                     

To avoid any equipment challenges, please send me your final PPT presentation by Tuesday, October 1. We will have it loaded and ready for you in your session room.  If not submitted by October 1, we ask that you bring your slides on a removable thumb drive to be loaded just before your session begins.  We hope to have wi-fi internet connection but cannot guarantee it, so please do not rely on internet access to retrieve any presentation. Also, our laptops will be equipped with PPT software but may not be equipped with other presentation software. 

Handouts Deadline: October 1

Evaluations from our conference overwhelmingly indicate that participants prefer presentations that include handouts. 

  • At a minimum, handouts should include: 1) the title of your presentation, 2) copies of slides or other supporting data (as applicable), and 3) your contact information. 

  • The Conference Planning Committee will make black and white copies of handouts (maximum of 6 pages, front and back) ONLY if submitted via email no later than Tuesday, October 1 to our Conference Coordinator, April Winningham, at SCannualConference@gmail.com. Your session moderator will have these copies for you in your session room. 

  • If you make your own copies, please make enough copies for 50 attendees per session.  We also ask that you leave one copy of your handouts at our Speaker Registration Desk in the event other participants request a copy.

Speaker Arrival at the Conference

When you arrive at the conference, please know that we’ve set up a separate registration area for our speakers.  Please go to the “Speaker Registration” area – to the left of the registration desk for our attendees. We will have your name badge ready for you and any other information you’ll need. Your badge is required for entrance to the keynote and concurrent sessions, exhibit hall, and luncheons.

A quick overview of the speaker deadlines:

If you have any questions or concerns, you may reach our Conference Coordinator, April Winningham, at SCannualConference@gmail.com

 

We thank you for bringing your talents to the conference and look forward to working with you.

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