We thank all of our sponsors and exhibitors for the support they have provided. In addition to financial support, the information made available to participants is valued and appreciated. Thank you so very much for using your knowledge and resources to help us fight for those who are infected with and affected by HIV, STDs and Viral Hepatitis. It would be impossible to have this conference without you!

Conference Sponsor

Diamond Sponsors

AIDS Healthcare Foundation

Platinum Sponsors

Avita Pharmacy

CAN Community Health Inc.

Gilead HIV

Janssen Biotech, Inc.

SC HIV Planning Council

Gold Sponsors

Gilead Hep C

CareSouth Carolina

Silver Sponsors

ViiV Healthcare

Medical University of South Carolina Division of Infectious Diseases

Mail Meds Clinical Pharmacy

Abbott

Bronze Sponsors

Fact Forward

Walgreens

Exhibitors

SC DHEC

ViiV Healthcare

2023
Exhibition and sponsorship
opportunities

Dear Sponsor and Exhibitor:

We look forward to your participation in our 40th Anniversary Conference this year to be held at the Columbia Metropolitan Convention Center, 1101 Lincoln Street, in Columbia, South Carolina, from October 25-26, 2023. The theme of the conference is Celebrate Life! 40 Years of Making a Difference. This interdisciplinary conference provides opportunities for professionals and community members to dialogue and share past successes, discuss current practices and interventions, as well as address emerging issues and trends.

With nationally recognized keynote speakers, expert concurrent session presenters and valuable topics, this will be a well-attended conference. The format of the conference will be a full two-day event. The primary audience includes nurse practitioners, physician assistants, nurses, other clinicians, pharmacists, HIV/STD/Viral Hepatitis educators, social workers, other health professionals, case managers, service providers, teachers, students, people living with HIV and other interested community members.

The Conference Planning Committee invites you to take advantage of this superb opportunity to market your products and services to our targeted audience and be a big part in our celebration for our 40th Anniversary by becoming a conference sponsor and/or exhibitor. The conference will provide your organization with an excellent venue to educate and reach many of South Carolina’s front-line workers, program managers and consumers. Thousands of people are provided services annually by our conference participants making our conference one of the most effective ways to reach and impact those impacted by HIV/AIDS, STDs and Viral Hepatitis.

We look forward to you joining us for our 40th Year. We have an exciting event planned for this year!

The Conference Planning Committee

Please note that we are now asking that checks be payable to:

“Annual SC HIV STD Conference” (Fed Tax EIN: 20-3795068)

The Annual SC HIV/STD Conference, Inc., is classified as a 501(c)(3) public charity with the Internal Revenue Service. As such, contributions, including sponsorships, are considered tax deductible by the IRS to the extent allowable by law.

Sponsorship Levels

Conference Partner ($10,000):

Recognition as a Conference Partnering conference materials and on the conference website
Twenty (20) complimentary conference registrations
Two (2) 10’ x 6’ exhibit spaces with electricity (includes two 6’ x 30” tables)
Badge indicating sponsorship level for each registrant listed on your sponsorship form

Diamond Sponsor ($5,000):

Recognition as a Diamond Sponsor in conference materials and on the conference website
Twelve (12) complimentary conference registrations
One (1) 10’ x 6’ exhibit space with electricity (includes one 6’ x 30” table)
Badge indicating sponsorship level for each registrant listed on your sponsorship form

Platinum Sponsor ($2,500):

Recognition as a Platinum Sponsor in conference materials and on the conference website
Six (6) complimentary conference registrations
One (1) 10’ x 6’ exhibit space (includes one 6’ x 30” table)
Badge indicating sponsorship level for each registrant listed on your sponsorship form

Gold Sponsor ($1,400):

Recognition as a Gold Sponsor in conference materials and on the conference website
Three (3) complimentary conference registrations
One (1) 10’ x 6’ exhibit space (includes one 6’ x 30” table)
Badge indicating sponsorship level for each registrant listed on your sponsorship form

Silver Sponsor ($1,000):

Recognition as a Silver Sponsor in conference materials and on the conference website
Two (2) complimentary conference registrations
One (1) 10’ x 6’ exhibit space (includes one 6’ x 30” table)
Badge indicating sponsorship level for each registrant listed on your sponsorship form

Bronze Sponsor ($750; the base level for commercial exhibitors):

Recognition as a Bronze sponsor in conference materials and the conference website
One (1) complimentary conference registration
One (1) 10’ x 6’ exhibit space (includes one 6’ x 30” table)

Exhibit Only

The Exhibit Only Fee for Non-profit Organizations/State Agencies is $450. The Exhibit Only Fee for Commercial/ For Profit Exhibitors is $650.

The conference’s Exhibit Only name badges provide access only to the Exhibit Hall and the registration area. The Exhibit Only designation does not include the conference registration fee, which includes attendance at the keynote and concurrent sessions and luncheons.

Additional Sponsorship Opportunities

Conference Keynote Speakers - $3,000

If you are interested in sponsoring one of our nationally recognized speakers who will motivate and energize the audience by exposing them to new ideas as they participate in educational and networking opportunities, please contact Chris Skope (843) 792-1348. Acknowledgment will include special program recognition.

Conference Scholarships for People Living with HIV/AIDS (PLWHA) - $270/scholarship

Conference Registration Scholarships provide PLWHA from throughout South Carolina, who otherwise would not be able to attend, with the opportunity to participate in the conference and gain valuable tools and strategies to strengthen their lives. We can work with you to customize a scholarship level or program to meet your objectives. For optimal exposure and recognition, the conference will inform scholarship recipients that their scholarship is the result of your sponsorship as well as recognize your organization in the conference program. For more information, contact Inez Morris (864-787- 2845 or inezmorris54@gmail.com).

Deadlines to Remember

September 8, 2023– Deadline for receipt of exhibit application September 15, 2023 – Deadline for sponsors/exhibitors to receive recognition in program brochure

September 22, 2023 – Cancellation deadline for exhibitors to receive a refund (less a $50 processing fee)

October 6, 2023 – Chris Skope/Pam Harper to be notified of any changes in confirmed registrants

Note: The conference will accept exhibitor registrations after the September 15 deadline if space is available; however, those exhibits will not receive acknowledgement in the conference program brochure.

Exhibit Space Assignments

Exhibit spaces are assigned on a payment priority basis. Don’t wait - register today!

Note: The conference will not accept personal checks on site. Grants to the conference do not include exhibit space.

Exhibit Installation and Dismantling

The exhibit hall will be open Tuesday, October 24 from 3:30pm until 6:00pm for set up. All exhibits must be installed and ready for the exhibit hall opening at 7:45am, Wednesday, October 25. The exhibit hall will open at 7:45 each morning to give our attendees and additional 15 minutes with the exhibitors this year. Nothing may be attached to the walls inside or outside of the exhibit hall. Breakdown is scheduled for Thursday, October 26 between 2:00pm and 3:00pm. All trash must be disposed of at that time according to instructions provided at check-in. Note: All exhibit materials must be removed by the exhibitor by 3:00pm on Thursday, October 26. Failure to do so will result in a $100.00 service charge to the exhibitor.

Electricity, Telephone and Internet Connections

Electricity for your exhibit table is available for an additional charge of $100. This must be requested in advance and paid with the sponsor/exhibitor fees. (Electricity is included for Conference Partner and Diamond Level supporters.) Wireless Internet connections are free but wired Internet connections are only available through the Convention Center at an additional charge of $250 to be paid by the Exhibitor (in advance). To arrange for wired high-speed Internet connections, please contact Chris Skope (843-792-1348 or skopecm@musc.edu).

Please complete all sections of the registration and fax form to Chris Skope at 843-792-0782. Please mail form with full payment (made payable to Annual SC HIV STD Conference) to: Mid-Carolina AHEC, PO Box 2049, Lancaster, SC 29721

If you have any further questions, please contact

Chris Skope (843-792-1348 or skopecm@musc.edu) or Pam Harper (803-286-4121).

* Please note that a confirmation letter will be sent to your email address upon receipt of your payment. If your payment includes conference registrations, an email address must be submitted for them. An email will be sent to them with confirmation. Representatives without an email address are not considered officially registered, therefore, a name badge will not be available at registration. All registrations beyond your sponsor level must be submitted on the regular conference registration form found on the website once registration opens in the fall.